Banking

Revenue and income received is to be deposited into a University bank account daily by departments/units authorised to collect payments.

For revenue and income received of less than $500 the money must be banked within one week.

For revenue and income received of over $500 the money must be banked within 48 hours (regardless of the whether the payment was made by cash, cheque or any other method).

Any direct electronic payment to the University’s bank account must be authorised by the University Cashier.

Classification codes

The classification code for income should be in the range of 2000 to 3999. Internal classification codes should not be used. For more information refer to the Chart of Accounts.

When completing forms or entering transactions into OneStop, please ensure that the GST status is correct.

Security

It is the personal responsibility of all staff members involved with the collection, receipt and custody of University money to adequately safeguard the money received. All departments/units handling money need to ensure staff are aware of the risks involved.

For further information about safeguarding University money and safety with cash handling please refer to the Finance and Accounting Manual’s Receipting and Banking Procedures.