Delegated Officers

When purchasing goods and services for the University, you must get authorisation for the acquisition from a delegated officer. Delegated officers must ensure that the correct number of quotations have been obtained and waivers approved.

For a list of delegated officers with the authority to approve the acquisition of goods and services refer to section 5.3 of the Finance and Accounting Manual’s Delegations for Specific Activities and Financial Delegations

Approval

You will need to get approval for all advertisements for tenders from the University’s procurement specialist, the Director, Procurement Services.

There may be times when you are unable to get the necessary quotes or tenders for the purchase of goods and services, for example when the goods are available from only one supplier. In such cases, you will need to obtain approval from the Director, Procurement Services.

The Director, Procurement Services is responsible for:

• Approving all quotation and tender waivers, including selective tendering
• Approving all advertisements for tenders, including expressions of interest
• Signing all purchasing contracts or agreements

The Director, Procurement Services, also acts as the Executive Officer of the Tender Board which is responsible for approving acquisitions for goods and services valued at more than $200,000. See contact details top right.

For more information about the Tender Board refer to appendix A of the Finance and Accounting Manual’s Purchasing Policy.