Head of department/unit authorises disposal of the item

• If the item or group of items are greater than $10,000 written down value, additional approval is needed from a delegated officer.
• Consider if the item has historical, cultural or scientific significance to the University (if so offer the item to the University's museums/collections).
• Consider if the item will be traded-in.
• Write off and dispose of items that are obsolete, unserviceable or beyond economical repair and cannot be sold (written approval from a delegated officer is needed).

Advertise items for sale

• For items or groups of items valued at under $5000 estimated market value, advertise sale on University Asset Disposal web site.
• For items or groups of items over $5000 estimated market value, sale must be a competitive process through advertisement, public auction or seeking written quotes from prospective buyers.

Assess the bids received

Priority is given to internal applicants, ie other University of Sydney departments/units.

• If no bids are received, donate to charities, schools, colleges or non-profit organisations.

Notify successful bidder

• Successful internal bidder completes an Asset Disposal Terms and Conditions of Sale form and collects the item. Selling department/unit does journal transfer for the payment.
• Successful external bidder makes payment for the item(s) through the University Cashier in cash, EFTPOS, credit card or bank cheque and is given a receipt by the University Cashier.
• Selling department/unit completes the Deposit/Receipt Cashiers Office form and gives it to the external bidder to hand over to the University Cashier.
• Successful external bidder takes orginal receipt to selling department/unit, completes an Asset Disposal Terms and Conditions of Sale form and collects the item(s) purchased.