Paying for assets

Paying for owned assets

Archibus generates an asset receipt advice that needs to be printed and attached to the invoice that is sent to your accounts payable team for payment. Once the invoice has been entered into the accounts payable system the item will be registered as an asset in Archibus, provided the values match.

Please note: Items bought on a University corporate card are to be recorded in the asset management system (Archibus) and the asset number entered into the expense management system (Spendvision).

Paying for leased assets

For leased assets, once the asset record is entered in Archibus a lease schedule is prepared and authorised centrally and the supplier invoice is paid by the University’s leasing preferred supplier.

Depreciation

Depreciation is made at a central level and has no financial impact on the local area.